Budget & Financial Compliance Officer

Location: Washington, DC
Overview:
The National Endowment for Democracy (NED), a congressionally funded, private, nonprofit grant-making organization that works to support freedom around the world, seeks a Budget and Financial Compliance Officer (BFCO). This position is based in Washington, D.C.

The Budget & Financial Compliance Officer supports the Finance managers in ensuring the accurate, complete and timely review and recording of award-based financial transactions, funded by the Department of State and several small private donors. This position works closely with implementing teams on financial analysis, and interprets and provides guidance on both donor regulations and NED policy and procedures compliance. The BFCO is responsible for internal and external project reporting, and proactively monitors budget variances for corrective actions as may be required. Collaborating closely with the Logistics & Procurement Officer, the BFCO acts as the initial reviewer of all organizational procurements, providing guidance to purchasers on compliance requirements and best practices for the full procurement life cycle. The BFCO additionally conducts an initial review on vendor contracts and maintains NED’s contract registry.

Responsibilities:
Budget Management (20%)
  • Supports implementing teams with the development of project budgets and realignment requests. Ensures budget justification narratives are comprehensive and adequately developed in order to assist in successful implementation efforts and reduce potential disallowances of costs.
  • Monitors budget variances and ensures expenses planned by implementing staff and partners are within grant and budgetary guidelines, and that adequate funds are available. Updates project managers on interim financial status and forecasts award spending.
  • Alerts the implementing project manager to necessary realignments.
  • Supports organizational budget development as may be requested.

Expense Reviews (20%)
  • Reviews activity-based invoices, monthly general ledger transactions, and project financial reports to confirm expenses have been appropriately captured in the correct general ledger account, fund, and cost centers, both to ensure periodic reporting readiness, as well as to facilitate project close-out and year-end closing. Identifies and proposes necessary accounting reclassifications.
  • Collaborates with NED implementing staff and project partners to timely reconcile advances made, verifying alignment with project scope, and ensuring supporting documentation is adequate and in compliance with donor requirements, the respective partner subaward agreement or memorandum of understanding or vendor contract, and NED’s own policies and procedures.
  • Adequately addresses any unsupported or questioned items as may be required for proper and timely partner or vendor reimbursements and expense capture.

Reporting (10%)
  • Prepares periodic financial reports for private donors in compliance with both donor and NED policies and procedures for management’s review.
  • Produces internal budget-to-actual reports for active monitoring of projects and departmental spending. Reviews expenditures for proper coding and award compliance and responds to inquiries from department heads and project managers.
  • Uploads departmental expense reports to the SharePoint IntraNED Finance Reporting site monthly. Communicates with department heads on any unusual budget variances or reclassifications that may be needed. Collaborates with the Sr. Staff Accountant to ensure reclassifications are properly supported and recorded as may be appropriate.

Procurement & Contracts Management (40%)
  • Acts as initial reviewer for consultant agreements and vendor contracts. Suggests modifications that may be needed for compliance with the scope of the procurement and/or the donor’s and NED’s policies and procedures, to minimize financial risk and ensure proper performance.
  • Collaborates with Logistics & Procurement Officer to ensure timely workflow for review and approvals from initial procurement planning through contract execution.
  • Maintains records in the electronic procurement files for audit-readiness.
  • Maintains NED’s contract registry. Monitors upcoming expiration dates and reminds managers of performance dates, the need to begin the RFP process to solicit renewal bids for recompeting the procurement, to provide advance termination notice, etc., as may be appropriate to the contract.
  • Alerts management to any financial or contractual compliance issues.
  • Provides procurement training to NED staff on a periodic basis and ongoing as needed.

Other (10%)
  • Provides guidance to project implementing staff and partners as needed on general financial policies and procedures, forms utilization, and expense reporting best practices for audit-ready submissions to Finance.
  • Recommends continuous process improvements, supporting efforts to automate financial processes, revise forms, and assist in ongoing policy and procedures development.
  • Assists with gathering financial and contractual documents for both donor project and annual external audit preparation as needed.
  • Provides general support to the work of the Senior Manager, Financial Analysis and Sr. Director, Finance as may be required.

Qualifications:
Knowledge/Experience (formal degree requirements and years of relevant job experience required):
  • Bachelor’s degree in Accounting or Finance.
  • 7+ years progressive experience in accounting, budgeting and financial analysis.
  • 5+ years relevant experience in mission-driven, international nonprofit organizations subject to USG and other donor rules and regulations compliance, including working knowledge and practical application of the OMB Uniform Guidance specific to cost principles, procurement practices and other administrative requirements.

Other Qualifications:
  • Demonstrated knowledge of nonprofit accounting principles and best practices, accounting report generation and utilization, reconciliations, and financial analysis.
  • Advanced knowledge of project financial management, including budget and financial report development, USG & other donor cost eligibility requirements and accepted practices, and development of audit-ready supporting documentation.
  • Proficient in federal procurement practices and intermediate skills in vendor contract and other agreement reviews.
  • Strong working knowledge of the compliance requirements of the OMB Uniform Guidance, specifically the cost principles and procurement regulations, and including Federal Travel Regulations.
  • Experience with robust financial systems. Microsoft Serenic Navigator and Jet Reports preferred. GIFTS Alta experience a plus.
  • Intermediate to advanced-level working knowledge of Microsoft Excel and other Office products.
  • Strong attention to details and accuracy in all work products.
  • Solid documentation skills, ensuring proper audit trail.
  • Willingness to work extra hours during peak workload periods, especially around annual audit.
  • Fluency in spoken and written English; knowledge or fluency in additional languages is a plus.
  • Applicants must be authorized to work in the U.S.

Competencies:
  • Paramount professional integrity, initiative, confidentiality and dependability.
  • Commitment and ability to excel in a fast-paced environment; works effectively under time pressure and meets deadlines.
  • Highly professional demeanor, with strong interpersonal and customer service skills to effectively interact with all levels of staff and external partners.
  • Ability to translate financial terms to effectively train finance and non-finance personnel.
  • Employs team approach to working style.
  • Confidence in addressing policy and procedure compliance questions.
  • Solid analytical, problem solving and financial troubleshooting skills.
  • Ability to quickly learn new systems, processes and procedures.
  • Flexibility in approach to work processes and tasks.
April A. Estes
Senior Recruiter
720-439-2609 Direct
april@proenlist.com 
www.proenlist.com 
www.medenlist.com 

www.linkedin.com/in/aprilaestes
 
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